Unapproved Minutes...

Unapproved Minutes
Board of Commissioners of Converse County

The regular meeting was called to order at 8:05 a.m. on August 1, 2017. Present were Chair Rick Grant, Vice-Chair Robert Short, Commissioners Mike Colling, Tony Lehner, Jim Willox and County Clerk Lucile Taylor.

The minutes of the regular meeting on July 18, 2017 were approved and ordered filed.

Mr. Colling moved to approve accounts payable 3532356.31: 4368.60 71 Const; 351.19 AT&T; 933.73 Adv Hydraulic and Machine; 475 Agility Recovery;80 Alcohol & Drug Testing; 661.30 ALSCO; 146.55 Anderson, Randy ; 1676.32 Atlas Office Products; 303.15 Atlas Reproduction;1154.38 B&B Leasing; 49.84 Basic Maintenance; 1547.62 Bison Pump; 1491.03 BHE; 1500 Blackburn, Merna; 1202.42 Bloedorn Lumber-Douglas; 173288.64 BCBS of WY; 494.60 Bob Ruwart Motors; 350 The Body Shop; 150 Bonanza Earth Relocators; 2050 Botany Bay; 1916.67 Boys & Girls Club Douglas; 64.31 Brewer, Krystal; 59.38 Brothers Propane; 52 Bryan C Cropper DMD PC; 1558 ByteSpeed; 593.49 Casper Buick; 662.89 Casper Star; 560.96 Casper Window; 544.03 Casper Winnelson; 41928.91 Caterpillar Financial; 2352 Cathcart Fire; 10824.36 CenturyLink; 1905.85 City of Douglas; 94.95 City Shoe & Saddle; 308.98 CMI-TECO; 50 CNA Surety; 80.25 Colling, Mike; 13333.33 CC Aging Services; 31476.75 CC Airport; 59.30 CC Auto Repair; 15400 CC Fair Board; 37700 CC Firewise; 10 CC Health Dept; 228389.25 CC Library; 164.40 Cowboy Car Wash; 676.47 CPS Distributors; 4250 Custom Micro; 125.25 Cytocheck Lab; 146.55 Dixon, Freda; 3313.77 Douglas Budget; 107.97 Douglas Feed; 39.62 Douglas Grocery; 1758.84 Douglas Hardware Hank; 232.10 DTC; 2500 Douglas Youth Hockey; 188.50 Education, Training, and Research; 50 Evins, Julia; 355 The Eye Institute of WY; 389.04 Ezell, Anne; 303.40 Farmer Bros; 493.95 Fastenal Co; 4016 Fat Boys Tire and Auto; 114.12 Fleet Fueling; 110 Flexshare Benefits; 50 Fosmo, Shayla; 420.58 Fotheringham, Deborah; 276.07 Fowler, Leslie; 259 Fuerniss, Luke; 76.50 Gamble, Tiffany; 1350 Gantre Homes; 139.64 Garcia, Jana; 883.50 Garrelts, Ashley; 1350 Glenrock Health Center; 520 Glenrock Independent;5166.70 Gorman Funeral Homes; 25 Grabow, Edna; 751.34 Grainger; 216.39 Greiner Ford Casper; 18523.87 GSG Arch; 200 Gudahl Williams; 18.89 H&H Electric; 182.33 Harris, Virginia; 11476 Hedquist Const; 53.50 Hinton, Chris; 26.75 Hiser, Kim; 254 Hitek Comm; 25 Holdbrook, Kaile; 21317.37 Homax; 587.29 Hose & Rubber Supply; 3632.50 Hutchinson, Hal; 82500 I E C Dist; 218.26 ICS Jail Supplies; 12000 iFocus Consulting; 29264.79 IME; 200 Inner Strength Therapeutic Massage; 100 The Insurance Corner; 232.08 Jack’s Truck; 193.20 Jerry’s Welding; 725.90 Johnson Controls; 7832 K&R Const; 750 Kitchen, Kimberlee; 190691.36 Knife River; 256.50 Laramie Range Water Treatment; 333.75 LifeMed Safety; 221.55 Lindsay, Lacey; 100 Lisco, Jordon;199.82 Mackey, Bryan; 362.45 Mark Hardee; 218.46 The Master’s Touch; 150000 McCandless Truck Center; 392.06 McClain, Monte; 193.37 McDonald, Lanae; 751 Medicine Bow Tech; 376813.93 MHCC; 21.92 Merback Award; 400 Microsoft; 100.44 Montgomery, Linda; 73750 Motorola; 147.38 MSL; 1451.25 Mutchler, Tricia; 2309.68 NAPA; 32.45 NAPA-Glenrock; 195 Natrona Co SO; 675.70 Norco; 52.35 O’Reilly; 545.50 Office Depot; 150 Ohnstad, Sam; 205.85 Oil City Printers; 359.24 OK Wrecking; 22770 Olsen DeWayne; 6460 Palen Law Offices; 25 Parker, Ashley; 247 Peak Fitness; 365.51 Peterbilt of WY; 6750 Pictometry Intl; 1752.46 Plainsman Printing; 26075.81 Platte Co SO; 400 Post & Assoc; 76.50 Potter, Korina; 2887.41 Power Equipment; 79.15 Proctor, Geri; 135 R&R Rest Stops; 87.71 Richardson, Holly; 100 RMIN; 9093.83 RMP; 87.90 Ron’s Supply; 944.58 Russell Const; 82.54 Russell, Joseph; 187.98 Safeway; 2575.92 Sam’s; 1717469 Sampson Const; 6 Sandy’s Sewing; 90 Secretary of State; 696.75 Shatto’s; 59 Sheriff’s Office Petty Cash; 406.66 Sherman, Terri; 250 Shirts & More; 47.68 Shopko; 26.75 Shuler Kristy; 121.55 Smith, Erin; 227.87 Source Office; 5178.34 State of WY;37.68 State of WY; 103.32 Stericycle; 25 Stewart, William; 100.44 Strand, Mary; 789.25 Strata; 178 Swanbom, Hannah; 7 Taylor, Lucile; 5250 TDSi; 847.50 Team Lab Chem; 235.42 Top Office; 214.10 Total Access Group; 25998.55 Town of Glenrock; 700 Tracker Software; 303.96 Tractor Supply; 28.80 TransUnion Risk; 126.50 Trehal, Laddy; 557.30 Tri State Truck; 128.40 Tschida, Tiffany; 104.26 Twin Peaks Pump; 1800 Two Way Radio; 27192.04 Tyler Tech; 490 USPO; 50 Uhler, Christie; 251.45 Ullery, Jennifer; 54.50 UW 4-H in CC; 2668.66 Verizon; 12517.56 Visa; 1489.80 Visionary; 3862.50 Weidenhamer, Leslie; 148.75 Wireless Adv Comm; 171.55 Wood, William; 587.80 Woody’s; 2055 WBI; 833.34 WCFD; 2815.15 WYDOH Nursing; 170.30 WYDOT; 2025.12 WY Dept of Workforce Services; 40 WLEA; 563 WY Public Health Lab; 943.89 WY Rigging; 500 WSF; 191.40 Xerox; 1162.32 Xerox Financial; 50 Yearout, Debra; 3333.33 YDS; 20625 Z Lazy Y Trucking; monthly reports: tax refunds: 2017-257 Anadarko 1268.07; 2017-266 Wave Petro 469.66; 2017-278 SM Energy 33.07; 2017-433 Charger Resources 15,315.12; 2017-447 Chesapeake 10,895.77; 2017-525 MBI Oil 94.47; 2017-537 MBI Oil 2720.75; 2017-261 Systems Petro 531.50; 2017-262 Systems Petro 544.55; 2017-263 Systems Petro 104.16; 2017-361 Kaiser Francis 3426.14; 2017-364 Kaiser Francis 94.53; 2017-423 EOG Resources 401.63; 2017-538 Systems Petro 197.78; monthly reports: June: Clerk 39442.96, Health 3898.78, Sheriff 2052.18; July Clerk 38044.25; other monthly reports: CCTPB, Library, Airport; warrant to void 15199 WY Dept of Workforce Services 4886.59, Mr. Lehner seconded, motion carried.

Mr. Lehner moved to approve the following mill levies for FY 18: Weed & Pest - 0.766; Soil Conservation - 0.172; Special Hospital – 2.791; Special Cemetery – 1.949; Glenrock Area Solid Waste Disposal District – 3.000; City of Douglas – 8.000; Town of Glenrock – 8.000; Town of Rolling Hills – 8.000; CCSD #1 – Foundation 12.000, County Wide School 6.000, Special School 25.000, Recreation 1.000, BOCES EWC 0.500, Gillette Campus 0.400, and Thermopolis 0.100; CCSD #2 – Foundation 12.000, County Wide School 6.000, Special School 25.000, Recreation 1.000, BOCES, 0.500; Mr. Short seconded, motion carried.

Mr. Willox moved to approve the Cooperative Agreement for Responsibilities between the WY Dept of Family Services and the Converse County Clerk of the District Court, ending June 30, 2018, Mr. Lehner seconded, motion carried.

Mr. Short moved to approve the Notice to Proceed, Jenne Trail CMAQ Phase 2, Knife River, Mr. Willox seconded, motion carried.

Mr. Colling moved to approve the MOU between Weston Co. Sheriff’s Office and Converse County for Extraterritorial Assistance beginning August 1, 2017, Mr. Lehner seconded, motion carried.

Mr. Willox moved to approve the Contract with Arrow Electric, Inc. to provide Phone System Services at the CC Joint Justice Center, $38,730.00, includes 1 year support, Mr. Short seconded, discussion: based on concurrence from the City of Douglas approval, motion carried.

Mr. Short moved to approve a Catering Permit for The Plains Trading Post, 1304 Irvine Rd, August 19-21, 2017, Mr. Willox seconded, motion carried.

Mr. Colling moved to approve a Catering Permit for the Higgins Hotel, South Rec Complex, WJRA State Finals Cookout, August 19, 2017, Mr. Lehner seconded, motion carried.

Mr. Short moved to approve the following Contracts for Services for FY 18, Aid to Others: Boys & Girls Club, Douglas; Boys & Girls Club Central WY; CC Aging Services; Converse Hope Center; Douglas Lions Club; Glenrock Area Chamber of Commerce; (The) Enterprise; Glenrock Housing Authority; Glenrock Paleon; GEDC ($25,000 to South Rec Project); Human Resource Council; LPHS; Solutions for Life; Youth Dev. Services; WY Child & Family Development; WY Independent Living; Mr. Lehner seconded, motion carried.

Mr. Willox moved to reappoint Mr. Joe Rankin to a term ending September 30, 2021, on the WY State Fair Advisory Board, Mr. Colling seconded, motion carried.

Mr. Short moved to appoint Mr. Ed Werner to a term ending June 30, 2019 on The Enterprise Board of Directors, Mr. Lehner seconded, motion carried.

Mr. Willox moved to approve the request of Phillips 66 (Trihydro) for a 90-day extension ending November 25, 2017, to vote on the UCA petition (Old Glenrock Refinery), Mr. Short seconded, discussion: Mayor Frank, Town of Glenrock, concurred with this decision, motion carried.

Mr. Bob Dundas, Environmental Coordinator, discussed a 20,000 barrel crude oil tank that will be constructed by Belle Fourche Pipeline.

The Commission submitted a letter to WYDEQ on behalf of Belle Fourche Pipeline stating the County had no objections to the construction of the tank.

Mr. Willox moved to approve Contract A, the Agreement for Consulting Services between Covenant Insurance Group and Converse County, $18,500/yr., Mr. Colling seconded, motion carried.

The regular meeting recessed at 12:10 p.m. and reconvened at 1:00 p.m.

Mr. Colling moved to approve the Permit to Cut Highland Loop Road (CR 32) submitted by Rocky Mountain Power, Mr. Lehner seconded, motion carried.

Mr. Willox moved to approve the Permit to Cut Bill Hall Road (CR 63), Mr. Lehner seconded, motion carried.

Mr. Cal Twiford, IME, discussed ongoing County road projects.

Mr. Willox moved to approve the Roadway Use Agreement between OWL SWD Operating and Converse County, Esau Road (CR 60), Mr. Lehner seconded, motion carried.

Mr. Willox moved to go into Executive Session at 4:55 p.m. per WSS 16-4-405(a)(ii), Mr. Lehner seconded, motion carried.

The regular meeting reconvened and recessed at 5:30 p.m. on August 1, 2017.

The regular meeting reconvened at 8:30 a.m. on August 2, 2017.

Commissioner Colling was excused to attend a Court Security Commission meeting in Cheyenne.

Mr. Short moved to approve the purchase of $39,322.00, with Grabar Voice and Data, Inc., for interview room video/audio recording documentation hardware and software, installation and training for the CC Joint Justice Center, Mr. Lehner seconded, discussion: pending approval by the City of Douglas, motion carried.

Commissioners approved closing of the Clerk of District Court’s Office from 10:-00 a.m. to 1:00 p.m. on August 24, 2017 for the Robing ceremony of F. Scott Peasley, District Court Judge, 8th Judicial District.

Mr. Lehner moved to approve the following updates and revisions to the Converse County Personnel Policy Manual: added Policy No. 43.01.01 Whistle-Blower (required by federal grant audits); update to payout of accumulated vacation leave upon termination (auditor request); and other minor language changes for clarity, Mr. Willox seconded, motion carried.

The regular meeting and adjourned at 11:30 a.m. p.m. on August 2, 2017. /s/ Richard C. Grant, Jr., Chair Attest: Lucile K. Taylor, Converse County Clerk

Publish: August 10, 2017 3326